Reproduction rights agreement for elementary and high schools


Are you a teacher in a Quebec educational institution at the preschool, elementary or high school level? Do you work in an adult education or vocational training centre? Are you a teaching professional? Thanks to your reproduction rights agreement, you can go ahead and use publications protected by the Copyright Act! Plus, you have convenient access to thousands of documents in our SAMUEL platform!

Authorized use in your school

Under the elementary and high school reproduction rights agreement, you can conveniently and legally use documents protected by the Copyright Act. There are four requirements that you must meet:

Books, magazines and newspapers

The agreement lets you use the following content:

  • Song lyrics
  • Short text from a collective work or an article from a newspaper or periodical as long as the number of pages is within the reproduction limits described below
  • Image from a book, magazine or newspaper
  • Musical score from a sheet music collection as long as it is within the reproduction limits described below
  • Book chapter as long as it is within the reproduction limits described below

Types of use allowed

You can reproduce excerpts from documents on paper or in digital format for the purpose of delivering educational services.

Share excerpts from publications with students and colleagues by using your school’s or school board’s learning management system or email. The email address you use must belong to the school or school board.

Bring together excerpts and images from various publications to create exams or enrich your digital presentations and slideshows.

You’re not allowed to combine excerpts from multiple documents for any other purpose. The agreement therefore doesn’t let you produce exercise books or coursepacks.

Hand out photocopies of excerpts to your students in class.

Reproduction limits

The usage limits in the elementary and high school agreement apply to the same group for the entire school year. The limits depend on the type of document or how it is used.

Reproducing excerpts 

Publications developed specifically for preschool, elementary, high school or adult education or vocational training purposes:

  • 10% of the publication, up to a maximum of 25 pages

All other publications in the Copibec repertoire:

  • 15% of the publication

Plays

Are you interested in putting on or studying a play with your students? You can reproduce:

If the play is performed in public, you have to complete a performance form and submit it to SoQAD.

Musical scores

Teachers can reproduce an entire musical score and use it to create an arrangement, harmonization or orchestration made available to students.

Please note that the agreement doesn’t cover the use of sheet music.

Examples of authorized content use according to the agreement

Literature (15%)

Photocopy 15 pages of a 100-page storybook for your students

Magazine article

Email an article published in a magazine

Chapter

Reproduce an entire chapter from a novel, without exceeding 15% of the book

Exercise book (10%/25 pgs)

Scan 10 pages of a 100-page exercise book

Encyclopedia

Scan an entire entry from an encyclopedia

Sheet music collection

Give your students copies of an orchestration that you created using a musical score from a sheet music collection

Song lyrics

Put the lyrics to a song on a secure network

Play (Adel inc.)

Make the necessary number of copies for all the students who are performing a play in class

Students are allowed to print out a digital-format excerpt provided by their teacher. They can also make a digital copy on local storage media such as a USB flash drive.

For any use that exceeds the authorized limits or is not covered by your school’s licence, you need to get permission.

Modifying content

The content in a publication can be modified in the following cases:

  • You own a digital-format publication that includes annotation tools
  • You use the tools available with your smartboard

Displaying entire works

Under the agreement, you’re allowed to use a smartboard or document camera in class to project excerpts from documents on paper or in digital format as long as you stay within the agreement’s limits.

You can also project an entire publication in class using a smartboard or document camera. The terms of use depend on the projection tool and type of publication.

Publications developed for education purposes

You can project an entire educational publication in class using a smartboard or document camera if, at the time of purchase, the publication came with a publisher’s licence allowing it to be projected.

If the title does not come with a publisher’s licence, you’re still allowed to project the entire educational publication in class as long as every student has an original version of it.

Other publications in the Copibec repertoire

Document camera: You can project an entire publication in class as long as a few original versions are made available to students.

Publication available in digital format: You can project the entire publication if you or your school has purchased a digital version of it.

Publication NOT available in digital format: No problem! You can scan (digitize) the entire publication so it can be projected but you have to make a few original versions available to your students.

You’re allowed to keep your digital copy and reuse it the following year. However, every year, you’re required to check whether the publication is commercially available. If it is, you have to delete your copy and buy a digital version.

Students with sensory disabilities

If the document is not available in an appropriate format for students who have sensory, physical or neurological disabilities, the agreement also allows the following:

  • Reproduce a document in large print
  • Reproduce a document by modifying the original colours
  • Scan a document so students can enter their answers or annotations by using software or an application such as PDF-XChange Viewer. However, the document must have been legally purchased in digital format and must not be commercially available in a format that already allows that type of use.
  • Digitally reproduce a document in a format that allows optical character recognition (OCR) software to be used. However, you have to check first with Copibec (Quebec titles) or the publisher to see whether the title is available in digital format.

Do you need a Quebec document? Ask us!

Access to SAMUEL

The reproduction rights agreement gives you access to Copibec’s digital content platform called SAMUEL (Simplified Access for MUltidisciplinary Education and Learning) at no extra charge.

SAMUEL contains thousands of documents that you can use according to the agreement’s terms.

Downloadable documents

Copyright: Empowering our Cultural Vitality (information leaflet on the preschool, elementary and high school agreement) Coming soon

SAMUEL

Exclusions List