Data collection and copyright reporting

If your educational institution has been selected to collect data, you’re required to report all the copyrighted content that you photocopy, scan or display onscreen during the school year. Your declarations allow Copibec to remunerate authors and publishers. 

How reporting works

All teaching personnel and specialists (librarians, resource teachers, psychologists, etc.) have to create a personal account and report their content use for 3 periods during the school year. The reporting deadlines are as follows:

  • November 30 (for content used between July 1 and November 30)
  • March 31 (for content used between December 1 and March 31)
  • June 30 (for content used between April 1 and June 30)

Please view our tutorials on how to create an account and report your content use.

What to report

Be sure to report any content from the Copibec repertoire that you have photocopied, scanned or displayed onscreen, including all content use falling within the limits of the agreement between Copibec and the education sector. 

If you’d like to use an excerpt that exceeds the specified limits, you’ll need to get permission first.

What if you haven’t used any content that needs to be reported? In that case, you’ll still need to log in to confirm that fact.

See our decision tree for guidance on what to report


Each educational institution must designate someone to act as the Copibec account administrator.

That person will be responsible for the following:

  • Check that all personnel have created their personal accounts
  • Make sure all personnel are taking part in the data collection process and meeting the deadlines
  • Monitor progress and check the reporting status
  • Approve or decline content use that exceeds the limits, together with the applicable fees